Employee transportation and fleet management, one platform
Employees, vehicles, drivers, routes, dispatch, attendance and transport costs for a 15-vehicle operation — not just a booking system.
Companies running daily employee pickups, office transfers and shift-based shuttles need more than seat booking. Shuttle.Software turns a shift roster into routes, assigns vehicles and drivers, tracks all vehicles live, records QR boarding for HR and reports cost per route, vehicle and cost centre.
Built for a 15-vehicle employee transport operation
Shuttle.Software Fleet is $349/month with a $699 one-time setup, 0% booking commission and a monthly contract, designed for 13–30 vehicles. Typical implementation is 3–5 working days; confirm any employee-specific customisation during the demo. See full pricing.
Read the guide: Employee Transportation Management System for a 15-Vehicle Fleet.
Five workflows to see in the demo
- Morning shift: generate employee pickup routes from the shift roster.
- Driver assignment: assign 15 vehicles and drivers to routes.
- Live operations: all vehicles on one dispatch map.
- Employee boarding: scan QR codes and record attendance.
- Management reporting: trips, attendance, utilisation and client costs per month.
Features built for this operation
Fleet & vehicles
Registration and insurance expiry, seating, availability, servicing, fuel cost and breakdown replacement.
Employee management
Profiles, IDs, departments, addresses, offices, eligibility, shifts and a web portal with notifications.
Routes & schedules
Shift-based recurring routes, multiple offices, travel-time estimates and last-minute changes.
Driver management
Licence expiry, availability, daily trips, navigation, trip status and working hours in a driver app.
Live dispatch
All vehicles on one GPS map with trip status, reassignment and delayed-pickup alerts.
QR attendance
Timestamped boarding, digital manifests, no-show tracking and HR attendance reports.
Corporate clients
Separate accounts, cost centres, contracts, client live tracking and monthly invoices.
Reports & analytics
Utilisation, on-time pickup, route-wise headcount, fuel and cost per route and vehicle.
From booking to drop-off in four steps
Roster in
Import shift rosters and generate pickup routes.
Assign
Match vehicles and drivers to routes.
Run live
Dispatch, track and board by QR.
Report
Monthly trips, attendance and client costs.
What changes in week one
Proof for HR
Timestamped boarding records replace paper sign-in sheets.
✓ Live in 3–5 working daysFewer empty seats
Seat confirmation sizes each run to who is travelling.
✓ Live in 3–5 working daysClean client billing
Invoice-ready reports split by department or cost centre.
✓ Live in 3–5 working daysFlat, predictable price
$349/month, $699 setup, 0% commission, monthly contract.
✓ Live in 3–5 working daysWho this is for
Corporate employee shuttles · Shift-based plants and BPOs · Contract staff transport operators · Multi-office companies · 15–30 vehicle fleets
Frequently asked questions
What is an employee transportation management system (ETMS)?
An ETMS manages employee pickups, office transfers and shift transport from one platform: employees, vehicles, drivers, routes, schedules, dispatch, boarding attendance and transport costs.
Which plan fits a fleet of about 15 vehicles?
Fleet, designed for 13–30 vehicles: $349 per month plus a $699 one-time setup, 0% booking commission and a monthly contract.
How long does implementation take?
Typically 3–5 working days. Any employee-specific customisation is confirmed during the demo.
Can employees board with QR codes?
Yes. Drivers scan employee QR codes, creating timestamped boarding records, digital manifests, headcounts and no-show reports for HR.
Can HR or the client see vehicles live?
Yes. Client admins get a read-only live tracking dashboard and reporting without contacting dispatch.
Can transport costs be split by department?
Yes. Monthly invoice-ready reports are produced per corporate account, department and cost centre, with cost per route and vehicle.
See it running on your routes
30-minute personalised demo loaded with your city, routes and rate sheet before the call.