Employee Transportation Management System (ETMS) for a 15-Vehicle Fleet: Features, Workflow and Pricing
An employee transportation management system (ETMS) runs daily staff pickups, office transfers and shift-based shuttles from one platform: employees, vehicles, drivers, routes, dispatch, boarding attendance and cost reporting. For a 15-vehicle fleet, Shuttle.Software Fleet covers this at $349 a month plus a $699 one-time setup with 0% booking commission.
Why is employee transport more than a booking system?
A booking system sells seats. An employee transport operation has to move the same people on the same routes every working day, prove they were carried, and bill the client company correctly. That needs employees, vehicles, drivers, routes, schedules, dispatch, attendance and cost tracking in one place.
What should an ETMS include for a 15-vehicle fleet?
Nine areas matter at this size. Use them as a checklist when comparing platforms.
| Area | What to require |
|---|---|
| Fleet and vehicles | Registration and insurance expiry, capacity and seating, availability, servicing, fuel cost, assignment to routes and breakdown replacement. |
| Employees | Profiles, employee ID and department, pickup and drop-off addresses, office assignment, eligibility, shifts and a web or mobile portal. |
| Routes and schedules | Multiple pickup routes, vehicle-to-route assignment, shift-based and recurring schedules, distance and travel-time estimates, last-minute changes, multiple offices. |
| Drivers | Licence and document expiry, vehicle assignment, availability, a driver app with daily trips, trip start and completion, working hours. |
| Dispatch | One dashboard with live GPS for all 15 vehicles, ongoing, upcoming and completed trips, reassignment and delay alerts. |
| Attendance | QR boarding, timestamped pickup and drop-off, digital manifests, no-show tracking and HR attendance reports. |
| Corporate clients | Separate accounts, offices, cost centres, contracts, client live-tracking access and monthly invoice-ready reports. |
| Notifications | Pickup reminders, driver assignments, delay and route-change alerts by SMS and email, plus emergency notices. |
| Reports | Trips, vehicle utilisation, on-time pickup, route-wise passenger counts, fuel and operating cost per route and vehicle. |
How does the morning shift run end to end?
The roster is imported for the shift and employees are grouped into pickup points. Routes are sequenced, vehicles and drivers are assigned, and employees confirm or skip their seat so the manifest reflects who is actually travelling.
- Roster in: shift lists generate recurring pickup and drop-off runs.
- Seats confirmed: employees confirm or skip from a mobile link.
- Dispatch: all 15 vehicles and drivers appear on one live map.
- Boarding: drivers scan employee QR codes, timestamped per stop.
- Reporting: trips, attendance, utilisation and client costs export monthly.
How do QR boarding and live tracking help HR?
QR boarding turns every pickup into a timestamped record, which becomes the attendance report HR and safety teams ask for. Client admins can watch vehicles on a live map instead of phoning your dispatcher.
What does a 15-vehicle fleet cost on Shuttle.Software?
Fifteen vehicles falls in the Fleet plan (13–30 vehicles): $349 per month with a one-time $699 setup, 0% booking commission and a monthly contract. It includes the booking and dispatch system, fleet and driver management, passenger and driver apps, live GPS tracking, employee transportation management, advanced reporting, corporate accounts with monthly invoicing, multi-base operations, custom data exports and WhatsApp escalation.
Typical implementation is 3–5 working days. Confirm any employee-specific customisation during the demo. See pricing and the ETMS solution page.
What should you ask the customer before quoting?
Seven answers shape the proposal and the demo.
- How many employees are transported each day?
- How many office locations are served?
- Are there morning, evening and night shifts?
- Are routes fixed or are pickup locations dynamic?
- Is employee QR attendance required?
- Does HR need live tracking access?
- Must invoices be split by department or cost centre?
Frequently asked questions
What is an employee transportation management system?
An ETMS manages employee pickups and shift transport end to end: employee and roster data, vehicles, drivers, routes, dispatch, boarding attendance and transport cost reporting.
Which Shuttle.Software plan suits 15 vehicles?
Fleet, at $349 per month plus a $699 one-time setup. It is designed for 13–30 vehicles, charges 0% booking commission and runs on a monthly contract.
How long does implementation take?
Typically 3–5 working days. Confirm any employee-specific customisation during the demo.
Can HR track vehicles live?
Yes. Client admins get read-only live tracking and reporting logins, so HR does not need to call dispatch.
Can invoices be split by department?
Yes. Monthly invoice-ready reports are produced per corporate account and cost centre.
Ready to move?
Shuttle.Software Fleet is $349/mo with a one-time $699 setup, 0% booking commission and a monthly contract — live in 3–5 working days.
Request a guided demo →Or explore the full shuttle booking software product page →